PROGRAMME ASSISTANT (PA) FOR WASTE MANAGEMENT (NATIONAL) (2 POSTS)
Location : Bireuen (1 post) and Calang (1 post), INDONESIA
Application Deadline : 24-Nov-08
Type of Contract : Service Contract
Languages Required : English
Duration of Initial Contract : 6 (six) months
UNDP Indonesia’s mission is to be an agent for change in the human and social development of Indonesia. We aim to be a bridge between Indonesia and all donors as well as a trusted partner to all stakeholders. We work in four key areas of development: Governance Reforms, Pro-Poor Policy Reforms, Conflict Prevention and Recovery, and Environment Management, with the overarching aim of reducing poverty in Indonesia. Besides the four priority areas, UNDP Indonesia is also engaged in a variety of crosscutting initiatives focused on HIV/AIDS, gender equality, and information and technology for development.
I. Organizational Context
Under the direct supervision of the Programme Associate (PAsc) in Banda Aceh or Meulaboh, the Programme Assistants (PAs) are responsible for the efficient and proper management of UNDP’s Tsunami Recovery Waste Management Programme (TRWMP) activities in respect to programme planning, needs assessment, implementation, monitoring and reporting.
The Programme Assistants of the TRWMP provide support and assistance to the Waste Management Programme Coordinator / Officer and Advisor in ensuring project outputs and targets are delivered satisfactorily. He/she is also required to liaise with operations, programme and other project staff as and when required.
Duties and Responsibilities
II. Functions / Key Results Expected
1. Supports the formulation of Programme Strategies and Action Plan focusing on achievement of the following results:
Assist in the communicating and delivering the overall TRWMP strategies, objectives and activities.
Assist with collaborative activities with partners to identifying priority areas of work.
2. Provides effective support to the management of the Field Office/CO programme focusing on the achievement of the following results:
Responsible for the efficient and proper management of UNDP’s Tsunami Recovery Waste Management Programme (TRWMP) activities in respect to programme planning, needs assessment, implementation, monitoring and reporting.
Support and assist Waste Management Programme Associate/Senior Programme Associate in ensuring project outputs and targets are delivered satisfactorily.
Required to liaise with operations, programme and other project staff as when required.
Develop productive working relationship with government within the context of the TRWMP.
To liaise and work with Non-Governmental Organisation (NGOs) and other project partner.
Make necessary arrangements for provision of technical assistance to implementing partners and contractors.
To prepare report on activities supported by the programme, including programme undertaken by implementing partner.
3. Provides administrative support to the Programme Unit focusing on achievement of the following results:
Conduct daily monitoring for TRWMP activities and ensure for any projects expenditures done by government implementing partners and contractors.
Prepare all documents related and submit request for payments to UNDP Jakarta.
Monitor budgets for the TRWMP and advices supervisor of any critical variations in the budget.
4. Supports knowledge building and knowledge sharing in the Field Office particularly for programs’ implementing partners focusing on achievement of the following results:
Liaise and work with Government & Non-Governmental Organizations (NGOs) and other project partners.
Knowledge sharing for environmental and waste management guideline and systems to implementing partners/contractors.
Participation in the trainings for the operations/ projects staff.
Contributions to knowledge networks and communities of practice.
III. Impact of Results
The key results have an impact on the execution of the TRWMP programme activities in terms of quality and accuracy of work completed which implemented by TRWMP government implementing partners and contractors. Accurate data entry of the programme implementation based on targeted work plan and Key Performance Indicator and particularly in enhancing transparency and capacity of TRWMP implementing partners.
Through close assistance, Programme Assistant will also enhance government capacity in managing and supervising Sanitation activities within districts level.
Programme Assistant with Duty Station in Bireuen will be covering Pidie district and Bireuen District or depend on programmes’ need.
Programme Assistant with Duty Station in Calang will be covering Aceh Jaya district or depend on programmes’ need.
Corporate Responsibility & teamwork:
Serves and promotes the vision, mission, values, and strategic goals of UNDP
Plans, prioritizes, and delivers tasks on time
Promotes a learning environment; facilitates the development of individual and team competencies
Partnering & Networking:
Seeks and applies knowledge, information, and best practices from within and outside UNDP
Ability to liaise and work with Non-Governmental Organizations (NGOs) and other project partners
Determines clients’ needs & adapts UNDP products & services to meet them
Innovation & Judgment
Contributes creative, practical ideas and approaches to deal with challenging situations
Pursues own personal and professional development
Demonstrates effective written and oral communication skills
Job Knowledge & Expertise
Executes day-to-day tasks systematically & efficiently
Uses Information Technology effectively as a tool and resource
Required Skills and Experience
V. Recruitment Qualifications
Minimum university degree or equivalent in Engineering, Environmental or Scientific discipline;
Minimum 3 years of relevant engineering experience is required at the national or international level.
Experience in the usage of computers and office software packages (MS Word, Excel, Auto Cad etc).
Experience with public International Organization, and particularly with UN agencies or UNDP, particularly on environmental activities and/or development would be a considerable advantage.
Experience in assisting and coordinating projects with government.
Experiences in working with community.
Fluency in the UN and national language of the duty station
Qualified female candidates are encouraged to apply
“ UNDP Indonesia reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Indonesia at the same grade level and with similar job description, experience and education requirements.”