PROGRAMME SPECIALIST PEOPLE-CENTRED DEVELOPMENT PROGRAMME (PDP) (INTERNATIONAL)
Location : Papua, INDONESIA
Application Deadline : 30-Nov-08
Type of Contract : ALD International
Post Level : ALD-4
Languages Required : English
Duration of Initial Contract : 1 (one) year with possible extension
UNDP Indonesia’s mission is to be an agent for change in the human and social development of Indonesia. We aim to be a bridge between Indonesia and all donors as well as a trusted partner to all stakeholders. We work in four key areas of development: Governance Reforms, Pro-Poor Policy Reforms, Conflict Prevention and Recovery, and Environment Management, with the overarching aim of reducing poverty in Indonesia. Besides the four priority areas, UNDP Indonesia is also engaged in a variety of crosscutting initiatives focused on HIV/AIDS, gender equality, and information and technology for development.
I. Organizational Context
UNDP Indonesia, in cooperation with the Papua and West Papua Provincial Governments, supports the achievement of the Millennium Development Goals in Papua and West Papua through the People-centred Development Programme (PDP). The PDP focuses on poverty reduction through capacity development amongst local government and civil society actors, livelihoods development, strengthening governance (Govt and civil society), and promoting active communities.
More specifically, the programme currently comprises four components as follows:
1) Strengthening policy development and operational planning:
Facilitating village, district and Provincial level government authorities to plan and implement effective development programs.
Assistance includes technical support for pro-poor budget and financial management and facilitation to promote participatory planning approaches.
2) Building effective local service delivery and creating livelihoods opportunities:
Provision of block grants to strengthen and extend the service delivery work of local CSOs including in livelihoods, health and education services.
A network of facilitators and UNVs support the work of CSOs and communities to develop sustainable services and livelihoods, and improve local planning processes.
Development of Local Resource Centres to be a hub of development information, networking across communities and with government, and technical support to development activities.
3) Supporting monitoring and evaluation of development programmes:
Strengthening information flows, data collection and analysis through technical capacity building and local level facilitation.
Publication and dissemination of information and data regarding Papua’s development indicators, challenges and efforts.
4) Facilitating harmonization of donor support:
Supporting the Provincial and local governments to collate and use information on donor activities in their areas of mandate;
Facilitating donor coordination activities and broader development stakeholder forums (including donors, civil society and government).
The programme is currently being implemented in 8 kabupatens (6 in Papua, 2 in West Papua), representing 4 major ethnic and geographic sub-regions of Papua.
In addition, the PDP is the hub of UNDP programming in Papua and therefore, coordinates, supports and otherwise facilitates the activities of other UNDP Units in Papua including in areas such as gender mainstreaming, natural resources management and sustainable environment, justice and governance, HIV/AIDS and disaster management.
The Programme Specialist is responsible for management of the PDP team, driving the strategic direction of PDP, implementing the PDP work plans, ensuring timely and professional reporting, manage monitoring and evaluation processes, and facilitate communication of key achievements of the programme. The Programme Specialist will also act as the UN security focal point in Papua, coordinate the UN Joint Programme and UN Joint Framework, ensure optimal donor harmonization, and work closely with Government to support their ownership and implementation of the programme objectives. The Programme Specialist reports to the UNDP Head of Poverty Reduction Unit (PRU). In undertaking his/her daily tasks the Programme Specialist reports on programme activities to the PDP Project Director in the planning departments of Provincial Government of Papua and West Papua.
Duties and Responsibilities
II. Functions / Key Results Expected
Summary of Key Functions:
The Programme Specialist reports to the Head of PRU programme – UNDP, to assume the following responsibilities:
Manage the strategic direction and day to day implementation of the PDP programme in a way that ensures high quality programme delivery, accountable reporting on programme progress, effective human resource management, and financial and administrative accountabilities.
Ensure the provision of support services to Government of Indonesia agencies/departments that play a key role as implementing partners of the PDP, including in the areas of programme management, programme planning, implementation, and monitoring, and operational issues.
Provide strategic direction to UNDP supported projects and facilitate UNDP’s role in UN Joint Programming initiatives.
Facilitate the realisation of donor harmonisation and aid effectiveness principles, particularly by supporting Government of Indonesia implementing agencies/departments to lead these efforts.
Promote knowledge building through the development of improved communication channels and strengthened information/data gathering and analysis, between different levels of government and between government and other development stakeholders (CSOs, communities, etc).
Lead and coordinate the security plan for UNDP project office ensuring that all staff and program activities adhere to standard security procedures.
1. Manage the strategic direction and day to day implementation of the PDP programme in a way that ensures high quality programme delivery, accountable reporting on programme progress, effective human resource management, and financial and administrative accountabilities focusing on the following result;
Ensure all reports to donors and implementing partners/govenment counterparts on program activities and financial management is submitted on time and of high quality.
2. Ensure the provision of support services for effective implementation of UNDP People-centered Development Programme by giving effective oversight of planning, budgeting, implementing and monitoring of the programme implementation and tracking use of financial resources. Specifically the Programme Specialist will focus on the following aspects:
Provide programmatic guidance to implementing partners and manage UNDP programme activities to ensure accountable, high quality, effective and efficient programme delivery.
Identify and coordinate technical assistance to the project and partners in consultation with partners and beneficiary groups.
Promote coordination and synergies between programme activities, and between the programme and other UN agencies.
Support coordination mechanisms between partners and stakeholders.
Assist the implementing agency to efficiently and effectively allocate programme resources, manage implementation, monitor and evaluate activities, and provide financial and progress reporting.
Ensure timely and accurate progress reporting, annual and quarterly work plans, and monitoring and evaluation of the programme.
Coordinate and support the Steering Committee and its members to be effective in their role.
Accountable for the budget and financial management of the programme including ensuring financial management is in keeping with UNDP rules and procedures.
In coordination with the implementing partner prepare the annual budget and ensure it reflects realistic targets.
Review and analyze use of resources and put in place adjustments as required – ensuring consistent application of standard financial rules.
Ensure the implementation of cost-recovery systems for the provision of common services to other development agencies in the joint office in Papua.
Ensure that all financial reports are submitted on time and are accurate.
Promote continuous improvement of the financial and administrative systems and process of UNDP in Papua, and ensure appropriate training for staff administering the program finances and administration.
Human Resources management:
Provide staff support and supervision, including implementation of the performance management system.
Ensure systems and processes are in place for reporting, accountability and transparency.
Promote clarity of roles and responsibilities between various project staff and the various project offices.
Be responsive to the needs of the project and government for quality and timely delivery of human resources, including technical advisors.
Ensure staff are provided with training and development opportunities and are well supported in the field.
Ensure that recruitment process conducted by government partners and UNDP in the project office adhere to UNDP recruitment rules and procedures.
Promote a dynamic and professional team environment that values cultural diversity.
Encourage the participation of women and indigenous Papuans in project initiatives.
Ensure that procurement of goods and services by UNDP and implementing partners meet the standard procurement rules and procedures.
Ensure that UNDP project staff and implementing partners maintain and use effectively the project assets and resources in adherence to UNDP and/or government policies and procedures for asset management.
3. Providing the strategic direction of UNDP-supported activities in Papua ensuring that UNDP support is relevant and responsive to changes in the Papua context, focusing on the following results:
Thorough analysis and research of the political, social and economic environment and preparation of substantive documents.
Effective application of results-based management tools, establishment of management targets and monitoring achievement of results.
Identification of appropriate areas for support and interventions in the Papua region and provide inputs for the development of relevant project design.
Implementation of successful partnerships and resources mobilization strategies.
Monitoring and analysis of the programme environment ensuring a timely readjustment in portfolio.
4. Providing effective support for partnership building and coordination between development programmes and agencies in the region. Specifically the Programme Specialist will focus on the following results:
Promote donor harmonization and aid effectiveness principles.
Ensure that support provided to the implementing partners in the coordination of development policies and programmes from various government institutions and development agencies in alignment with the local government priorities and agenda.
Enhance coordination with other UN agencies in the region including through implementation of the UN Joint Programme in Jayawijaya and the UN Joint Framework for Papua.
Develop and maintain partnerships with international and domestic civil society organizations in Papua, donors and mulit-laterals, and the private sector.
5. Facilitates the establishment of high quality knowledge building and management information system focusing on achievement of the following results:
Ensure that required expertise and technical assistance is made available to government and civil society partners/counterparts.
Effective mechanism and systems are in place and functioning to identify, document and synthesize lesson learned and best practices for sharing and learning throughout the region and with all partners working in Papua.
Ensure strategic support for the capacity-building of national counterparts managed effectively.
Promote the culture of knowledge sharing and learning in the Papua office.
Provision of high quality information and analysis to the government counterparts to inform the strategic direction of local development priorities
6. Under the direction and advice of UNDSS, and in coordination with the UN Area Security Coordinator, ensure a security plan and procedures for Papua region are in place and adhered to. Specifically the programme specialist will focus on the following results:
Collate, update and share relevant security information with CO and UN agencies.
Participate actively in the regular security coordination meeting.
Develop clear security guidance in adherence to UN security manual and ensure that all staff adopts the procedures consistently.
III. Impact of Results
The key results from this position will impact on the efficiency and effectiveness of the People-centred Development Programme – leading to improved human development outcomes for Papuan people and a sustainable approach to achieving continuous gains in development indicators. As a consequence of this impact, the People-centred Development Programme and UNDP will be perceived as a trusted and highly valued development partner.
Demonstrates integrity by modelling the UN values and ethical standards
Promotes the vision, mission, and strategic goals of the programme
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Treats all people fairly without favoritism
Knowledge Management and Learning:
Expertise in promoting a knowledge sharing and learning culture.
Understands key approaches to managing knowledge so that it can be effectively applied to the programme.
Ability to provide policy advice, particularly regarding human development issues and effective development models.
Pro-active in relation to personal learning and professional development, acts on learning plan and applies newly acquired skills.
Development and Operational Effectiveness:
Ability to manage for results.
Ability to manage large and complex development programmes and design and implement a range of management tasks including programme design and planning, collating and presenting data, monitoring and evaluation, progress reporting, etc.
Ability to form effective relationships with donors and mobilize resources in support of the programme.
Strong IT skills
Ability to provide inputs business processes re-engineering, implementation of new systems, and affect staff behavioral/ attitudinal change.
Management and Leadership:
Focuses on achieving development impact and results.
Ability to give and receive constructive feedback.
Consistently approaches work with energy and a positive, constructive attitude.
Demonstrates strong oral and written communication skills.
Effectively maintains strong relationships and communication with key internal and external stakeholders including UNDP, Government of Indonesia and donors.
Can handle crisis and stressful situations, works well under pressure.
Makes effective decisions.
Sensitive and responsive to the political and cultural environment.
Demonstrates openness to change and ability to manage change.
Demonstrates good people skills.
Fosters conducive working environment with a multi-disciplinary and multi-cultural team and strong team-working abilities.
Ability to lead effectively, with mentoring as well as conflict resolution skills.
Required Skills and Experience
V. Recruitment Qualifications
Advanced university degree or equivalent in Development Studies, Public Administration, Public Policy, Management or related fields.
At least 5-7 years of relevant experience at the national or international level in providing management advisory services on integrated partnership development programmes.
Experiences working in complex environment with diverse nationalities and educational backgrounds.
Experience in the usage of computers and office software packages, knowledge of automated procurement systems and experience in handling of web based management systems.
Familiarity with UNDP programme implementation modalities, rules and regulations;
Internationally recognized financing, accounting and procurement certification is desirable
Excellent spoken and written proficiency in English. Knowledge and fluency of Bahasa Indonesia and familiarity with Indonesian culture is desirable.
Female candidates are encouraged to apply
UNDP Indonesia reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Indonesia at the same grade level and with similar job description, experience and education requirements.