Kabar Bebas

Berita Hukum, Ekonomi, Sosial, Lingkungan dan Kesehatan


Location : Jakarta, INDONESIA
Application Deadline : 26-Nov-08
Type of Contract : Service Contract
Languages Required :
Duration of Initial Contract : 12 months


UNDP Indonesia’s mission is to be an agent for change in the human and social development of Indonesia. We aim to be a bridge between Indonesia and all donors as well as a trusted partner to all stakeholders. We work in four key areas of development: Governance Reforms, Pro-Poor Policy Reforms, Conflict Prevention and Recovery, and Environment Management, with the overarching aim of reducing poverty in Indonesia. Besides the four priority areas, UNDP Indonesia is also engaged in a variety of crosscutting initiatives focused on HIV/AIDS, gender equality, and information and technology for development.

During 2008, while preparing for national Legislative Elections to be held in April 2009 and two rounds of Presidential Elections to be held soon after, Indonesia’s electoral authorities will also be organising and conducting more than 200 local Elections. With such an intensive and compressed electoral timetable, the General Election Commission of Indonesia (KPU) and other government agencies dealing with elections (Ministry of Home Affairs – MoHA and National Development Planning Agency – Bappenas) are facing many challenges, the least of which are the very high expectations of political parties, the media and of course the public, to deliver elections of the same or higher standard of integrity and participation that has characterised previous electoral processes.
Despite the positive results achieved during the previous national elections, the KPU, MoHA, Bappenas and UNDP realise that the considerable progress which has been made until now needs to be further consolidated and sustained. Any setback or deterioration in the efficiency, integrity and credibility of the forthcoming elections could have serious repercussions not only in the consolidation of the democratic process in Indonesia, but also for the overall stability of the region. Building on their prior and still ongoing involvement in supporting the electoral process in Indonesia, UNDP and the rest of the international community remain fully committed to assisting the KPU, MoHA, and Bappenas to conduct peaceful and credible elections, and further consolidating itself as a permanent, professional and independent institution of governance.
Past UNDP support to the 1999 and 2004 elections have demonstrated the extent of confidence that UNDP has thus far enjoyed from the Government of Indonesia (GoI), National Electoral Commission (KPU), CSO’s and donor agencies working on electoral issues. Through past experience, UNDP has secured a knowledge base that will prove useful for future electoral support activities.

This proposed Multi-Donor Programme – Support to Indonesia’s Democratic Elections (Elections MDP) project consists of a 3-year technical assistance initiative that seeks to enhance and further consolidate the institutional and professional capacities of the KPU, its Secretariat and its regional offices to meet the numerous priorities that are faced both in the immediate and longer-term. It also seeks to enhance the quality of participation of voters in Indonesia’s elections, by increasing the awareness of voters on the importance of democratic processes that will serve as a foundation for post-election engagement with elected public officials. This support also seeks to facilitate the Government of Indonesia in coordinating international support to elections in Indonesia, with the aim of achieving a harmonised donor programme in line with the principles contained in the Paris Declaration of Aid Effectiveness.

To achieve the above objectives, there are three sectors to be set up in the Project Management Unit of the Elections MDP, i.e., Electoral Management, Political Participation, and Coordination Support. Each sector will be managed by a Sector Manager.  Under direct supervision from the Sector Manager for Coordination Support, the Project Clerk will ensure that administrative activities of the project run in line with the rules and regulations of UNDP and implementing agency. 




Duties and Responsibilities


II. Functions / Key Results Expected

 More specifically, the Project Clerks is to discharge the following functions:

  • Providing secretarial support in the project office, particularly in conducting regular correspondence, filing documents, maintaining a contact list and arranging meetings;
  • Arranging provision and maintenance of office equipments and supplies;
  • Assisting in the organization of events such as workshops and seminars to be held at regional and national level, and providing necessary assistance of events at the provincial and district level;
  • Supporting the project staff and other relevant personnel in making travel arrangements;
  • Maintenace of proper filling system in accordance with UNDP Filing System;
  • Perform relevant duties, as required.

III. Impact of Results

Will contribute to the overall functionality of the Project Management Office and facilitate the work of the Project Coordinator.




IV.  Competencies

Corporate Competencies:

  • Demonstrates commitment to UNDP’s mission, vision and values
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

Functional Competencies:

Knowledge Management and Learning

  • Shares knowledge and experience
  • Provides helpful feedback and advice to others in the office

Shares knowledge and experienceDevelopment and Operational Effectiveness

  • Demonstrates good IT skills
  • Good knowledge of UNDP global filing system
  • Understanding of UNDP operations procedures

Leadership and Self-Management

  • Focuses on result for the client and responds positively to feedback
  • Consistently approaches work with energy and a positive, constructive attitude
  • Remains calm, in control and good humored even under pressure
  • Responds positively to critical feedback and different points of view 


Required Skills and Experience

V. Recruitment Qualifications 


  • Secondary Education.


  • Minimum 4 years experience in a similar position for an international organization or company.

Language Requirements

  • Fluency in Bahasa and English (written and spoken)

“Female candidates are encouraged to apply”

“ UNDP Indonesia  reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Indonesia at the same grade level and with similar job description, experience and education requirements.”


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